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Preventing pilferage of high value vouchers
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Challenges faced by specific client -
The client was in the service business which required client to have various printed products of denominations which were equivalent to CASH. Since the product was in ready to use condition and was of varying denominations ranging from small values to high value, the control of the product was very difficult. The physical nature of product was such that it could be easily pilfered, thus entailing a potential business loss. Till the time systems were not able to support inactive condition, the client required a fool proof system by which there would be no loss to business on account of infidelity.
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Solutions provided / Suggested by DIESL -
After evaluating various options, the solution of establishing an Access Control Room (ACR) was provided to the client. The size of ACR was determined based on the inventory levels of product to be kept at the warehouse and the growth factor of the business. To set up the ACR, a strong room (Aluminum Partitions or a wire mesh with size of 1” by 1”).was built in the warehouse. Once the ACR was ready, the list of authorized personnel was determined and put up at the ACR. The same was circulated as well. The ACR was also established with double lock. One lock key is kept with warehouse Incharge and the other lock key was kept with security. To open the ACR, entries had to be made in the key register citing the name of person opening the room, time of opening and purpose of opening. The ACR can to be opened only in the presence of Security personnel and two locks are opened in presence of Security and Warehouse Incharge. After opening, the authorized person is allowed to carry out the transaction of picking or put away. A security staff is present during all transactions. The details of these transactions are captured in a separate register which becomes the record. Post the transaction, the ACR is sealed once again. The respective keys always remain in custody of Security Supervisor & Warehouse In-charge.
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Final Outcome -
With Implementation of this solution, there were no stock losses from the warehouse. The inventory accuracy levels were achieved. The process was reviewed by the insurance co as well and insurance premium was calculated accordingly.
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